This Vendor Agreement (the “Agreement”) is effective [DATE],
BETWEEN: [NAME OF THE COMPANY], (the “Company”), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:
[COMPLETE ADDRESS]
AND: [NAME OF THE VENDOR], (the “Vendor”), an individual with his main address located at OR a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:
[COMPLETE ADDRESS]
Collectively, the Company and Vendor shall be referred to as the “Parties.”
WHEREAS, the Company desires to engage the Vendor for the purpose of supplying Products [SPECIFY PRODUCTS] or Services [SPECIFY SERVICES] as mentioned and described in EXHIBIT A GOOD/SERVICES;
WHEREAS, the Vendor is interested in supplying the Products/performing the Services that the Company wishes;
WHEREAS, both the Parties wish to evidence their contract in writing and both the Parties have the capacity to enter into and perform this contract;
NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows:
INCORPORATION OF RECITALS
The
P
arties agree that the Recitals are true and correct and are incorporated into this Agreement as though set forth in full.
RELATIONSHIP
The
Vendor
acknowledges that they are solely an Independent Contractor
and
not an employee, agent, partner or joint venture of the
Company
. The
Company
will provide the
Vendor
with the details of the Services
/Products
it wants the
Vendor
to undertake and
supply/
perform henceforth. The
Company
shall not withhold any taxes or any amount or payment due to the
Vendor
and which it owes to the
Vendor
in regard to the
S
ervices rendered by it to the
Company
.
TERM
The present Agreement shall come into force on the Effective Date hereof and shall remain in force for a period of
[
NUM
BER OF
MONTHS]
months starting from the
E
ffective
D
ate hereof and shall terminate at the expiration of the
T
erm hereof.
SERVICES
/PRODUCTS
The
Vendor
shall provide such
S
ervices
/
P
roducts
as mentioned in
E
xhibit
A attached to the present Agreement.
PAYMENT
As consideration for, and subject to
the
Vendor
’s continued performance of, all of the
Vendor
Services,
the
Vendor
will receive a lump sum cash fee of
[AMOUNT]
for each full calendar month during which
the
Vendor
provides
the
Vendor
’s
Services to the
Company
.
The said payment shall be paid via
[
SPECIFY MODE
OF PAYMENT]
.
VENDOR’S DOCUMENTATION
At the time of Vendor
r
egistration and/or at any time thereafter and/or from time to time as may be required, the
Company
may seek information, data or documents as may be specified by the
Company
which clearly and unambiguously verif
y
the details, including the Vendor’s
b
ank
a
ccount provided by Vendor at the time of registration with or at any subsequent date.
The
Company
has the right to reject any one or more of the documents submitted by
the
Vendor and may ask for other documents or further information.
WARRANTIES BY THE VENDOR
The Vendor warrants that t
he signatory to the present
A
greement has the right and full authority to enter into this Agreement with the
Company
and the
A
greement so executed is binding in nature.
All obligations narrated under this Agreement are legal, valid,
binding,
and enforceable in law against
the
Vendor.
There are no proceedings pending against the Vendor, which may have a material adverse effect on its ability to perform and meet the obligations under this Agreement
.
The Vendor warrants that
it is an authorized business establishment and hold
s
all the requisite permissions, authorities,
approvals,
and sanctions to conduct its business and to enter into
the
present
A
greement with the
Company
.
The Vendor
shall
always
ensure compliance with all the requirements applicable to its business and for the purposes of this
A
greement including but not limited to Intellectual Property
r
ights. It further declares and confirms that it has paid and shall continue to discharge all its obligations towards statutory authorities.
The Vendor warrants t
hat it has adequate rights under relevant laws including but not limited to various Intellectual Property
l
egislation(s) to enter into this Agreement with the
Company
and
perform the obligations contained herein and that it has not violated/infringed any
I
ntellectual
P
roperty rights of any third party
.
LIMITATION OF LIABILITY
It is expressly agreed by the Vendor that the
Company
shall under no circumstances be liable or responsible for any loss, injury or damage to the Vendor or any other
P
arty whomsoever, arising on account of any transaction under this Agreement.
The Vendor agrees and acknowledges that it shall be solely liable for any claims, damages,
or
allegation
s
arising out of the Products/Services and shall hold the
Company
harmless and indemnified against all such claims and damages. Further
,
the
Company
shall not be liable for any claims
or
damages arising out of any negligence,
misconduct,
or misrepresentation by the Vendor or any of its
R
epresentatives.
The
Company
under no circumstances shall be liable to the Vendor for loss and/or anticipated loss of profits, or for any direct or indirect, incidental, consequential, special or exemplary damages arising from the subject matter of this Agreement, regardless of the type of claim and even if the Vendor has been advised of the possibility of such damages, such as, but not limited to loss of revenue or anticipated profits or loss
of
business, unless such loss or damages
are
proven by the Vendor to have been deliberately caused by the
Company
.
CONFIDENTIALITY
Definition: “Confidential Information” means any proprietary information, technical data, trade secrets or know-how of the
Company
, including, but not limited to, research, business plans or models, product plans, products, services, computer software and code, developments, inventions, processes, formulas, technology, designs, drawings, engineering, customer lists and customers (including, but not limited to, customers of the
Company
on whom
the
Vendor
called or with whom
the
Vendor
became acquainted during the Term of his performance of the Services), markets, finances or other business information disclosed by the
Company
either directly or indirectly in writing, orally or by drawings or inspection of parts or equipment. Confidential Information does not include information which: (a) is known to
the
Vendor
at the time of disclosure to
the
Vendor
by the
Company
as evidenced by written records of
the
Vendor
, (b) has become publicly known and made generally available through no wrongful act of
the
Vendor
, or (c) has been rightfully received by
the
Vendor
from a third party who is authorized to make such disclosure.
Non-Use and Non-Disclosure.
The
Vendor
shall not, during or
after
the Term of this Agreement: (i) use the
Company
’s Confidential Information for any purpose whatsoever other than the performance of the Services on behalf of the
Company
, or (ii) disclose the
Company
’s Confidential Information to any third party. It is understood that said Confidential Information is and will remain the sole property of the
Company
.
The
Vendor
shall take all commercially reasonable precautions to prevent any unauthorized use or disclosure of such Confidential Information.
The
Vendor
, his/her servants, agents, and employees shall not use,
disseminate,
or distribute to any person, firm or entity, incorporate, reproduce, modify, reverse engineer, decompile or network any Confidential Information, or any portion thereof, for any purpose, commercial, personal, or otherwise, except as expressly authorized in writing by the Manager then appointed by the
Company
. Upon termination of this Agreement, or at any time thereafter,
the
Vendor
and his/her servants, agents, and employees shall promptly return to the
Company
, or upon the request of the
Company
shall destroy or delete, all such tangible and intangible Confidential Information, including, but not limited to, any and all devices, records, data, notes, reports, proposals, lists, correspondence, specifications, drawings blueprints, sketches, materials, equipment, other documents or property, or reproductions of any aforementioned items developed by
the
Vendor
pursuant to his/her performance of the Services or otherwise belonging to the
Company
. If requested by
the
Company
, upon the termination or expiration of this Agreement with the
Company
,
the
Vendor
agrees to and shall execute and deliver a termination certification attesting to the performance of the terms and conditions of this
s
ection
,
which may be provided by
the
Company
in its sole discretion and timing.
NON-COMPETITION AND NON-SOLICITATION
The
Vendor
shall not,
directly,
or indirectly, engage in soliciting of the existing or potential
business
of the
Company
. It shall also not market its own
S
ervices to the existing or potential
business
of the
Company
. The
Vendor
hereby further covenants and agrees that during the Term of this Agreement, and for a period of
[
NUMBER OF
YEARS]
years following the termination of this Agreement, the
Vendor
shall not, for whatever reason, either individually or in partnership or jointly or in conjunction with any
p
erson as a
Vendor
, agent, employee, shareholder, owner, investor, partner or in any other manner whatsoever, directly or indirectly, carry on or be engaged in or be concerned with or interested in, or advise, lend money to, guarantee the debts or obligations of or permit its name or any part thereof to be used or employed by any person engaged in or concerned with or interested in
a
business similar to that of the
Company
nor shall it hold in stock or solicit or be directly engaged or interested in soliciting orders for, any
S
ervices similar to or competitive with the
S
ervices being rendered within the Territory to the existing or potential
clients
of the
Company
.
The
Vendor
acknowledges that the res
trictions contained in Section 10
.1
are
reasonable and valid and necessary for the protection of the business and operations of the
Company
and that any breach of the provisions will cause the
Company
substantial and irreparable harm which may not be adequately compensated for by monetary award of damages to the
Company
.
Accordingly, it is expressly agreed by the
Vendor
that in the event of any such breach, in addition to any other remedies which may be available to it, the
Company
shall be entitled to and may seek an order for specific performance and other injunctive and equitable relief as may be considered necessary or appropriate to restrain or enjoin the
Vendor
from any further breach of the terms hereof
,
and the
Vendor
hereby waives all
defenses
to the strict enforcement by the
Company
of the restrictions herein.
The
Vendor
shall not during the
T
erm of the Agreement and
[
NUMBER OF
YEARS]
years thereafter solici
t or poach upon any employee
of the
Company
.
TAXES
The
Vendor
shall be responsible for paying its own taxes and the
Company
shall not deduct any statutory taxes from the compensation that it offers to the
Vendor
.
The
Vendor
shall not be eligible for any
other
allowances.
RIGHT TO INJUNCTION
The
P
arties hereto acknowledge that the
S
ervices to be rendered by the
Vendor
under this Agreement and the rights and privileges granted to the
Company
under
the Agreement are of a special
, unique, extraordinary and unusual character which gives them a peculiar value, the loss of which cannot be reasonably or adequately compensated by damages in any action at law, and the breach by the
Vendor
of any of the provisions of this Agreement will cause the
Company
irreparable injury and damage. The
Vendor
expressly agrees that the
Company
shall be entitled to injunctive and other equitable relief in the event of or to prevent a breach of any provision of this Agreement by the
Vendor
. Resort to such relief,
however,
shall not be construed to be a waiver of any other rights or remedies that the
Company
may have for damages or otherwise. The various rights and remedies of the
Company
under this Agreement or otherwise shall be construed to be cumulative and no one of them shall be exclusive of any other or of any right or remedy allowed by law.
INDEMNIFICATION
The
Vendor
hereby agrees to defend, indemnify and hold harmless the
Company
against any liability, losses, damages or costs (including any legal costs) incurred or suffered by the
Company
as a result of any breach, negligent act or omission or
willful
default on the part of the
Vendor
, or its Representatives arising either directly or indirectly from the performance (or non-performance) by the
Vendor
or any of its Representatives of any obligations under this Agreement.
TERMINATION
The
Company
shall have the right to terminate this Agreement with immediate effect, if:
The
Vendor
fails to perform any material obligations under this Agreement, and such failure continues unheeded within a period of
[
NUMBER OF
DAYS]
days following receipt of written notice of such failure, or
By giving
[
NUMBER OF
MONTHS]
months
’
written notice to other
P
arty, with or without assigning any reasons.
The Agreement may be terminated by the
Vendor
by providing a written notice of
[
NUMBER OF
DAYS]
days to the
Company
.
The accounts of the
Vendor
shall be settled in the manner mutually agreed by both the
P
arties.
Any provisions of this Agreement that, in order to fulfill the purposes of such provisions, need to survive the termination or expiration of this Agreement, shall be deemed to survive for as long as necessary to fulfill such.
INTELLECTUAL PROPERTY RIGHTS
If at any time during the
T
erm of this Agreement, the
Vendor
participates in the making or discovery of any Intellectual Property directly or indirectly relating to or capable of being used by the
Company
, full details of the Intellectual Property shall immediately be disclosed in writing by the
Vendor
to the
Company
and the Intellectual Property shall be the absolute property of the
Company
.
At the request and expense of the
Company
, the
Vendor
shall give and supply all such information, data, drawings and assistance as may be necessary or in the opinion of the
Company
desirable to enable the
Company
to exploit the Intellectual Property to the best advantage (as decided by the
Company
). The
Vendor
shall execute all documents and do all things which may, in the opinion of the
Company
, be necessary or desirable for obtaining copyright, design or other protection for the Intellectual Property and for vesting the same in the
Company
, as the
Company
may direct.
NOTICES
Any notice, request, demand, consent or other communication required or permitted under this Agreement shall be in writing and sent either via email
to
the email address as provided by the
P
arties and shall be considered sent when the email is sent to the correct email address of the
P
arty or shall be given by personal delivery (including courier) by certified mail (confirmed by mail) addressed to the
P
arty for which it is intended at the address below and shall be deemed to be given on the day of delivery or transmission if within during normal business hours, or, if after business hours, on the next following Business Day, or if mailed by registered or certified mail, on the day which is seven (7) Business Days after such notice is mailed during normal postal conditions. In the event of a postal disruption, any notice mailed will be deemed received on the seventh (7
th
) Business Day following resumption of regular postal service:
If to the
Vendor
: ___________________
If to the
Company
: _
__________________
Either
P
arty may change its address/email address for notices and other communications upon notice to the other
P
arty in the manner aforesaid.
FORCE MAJEURE
The
Parties are
not liable for any failure to perform due to causes beyond
their
reasonable control including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and natural disasters, and other acts which may be due to unforeseen circumstances.
AMENDMENT OF AGREEMENT
This Agreement may be amended by, and only by, a written resolution setting forth in detail
the amendment
and signed by
all
the
P
arties.
ASSIGNMENT
The Vendor shall have no right to (a) assign this
A
greement, by operation of law or otherwise; or (b) subcontract or otherwise delegate the performance of the
S
ervices without
the
Company
’s prior written consent
,
which may be withheld as
Company
determines in its sole discretion. Any such purported assignment shall be void. The
Company
at its sole discretion may assign this
A
greement to any third party.
This Agreement shall be binding upon and
inure
to the benefit of the
P
arties hereto and their respective successors and permitted assignees. Any attempted assignment in violation of this
s
ection shall be void and of no effect.
REPRESENTATIONS AND WARRANTIES
Both P
arties represent that they are fully authorized to enter into this Agreement. The performance and obligations of either Party will not violate or infringe upon the rights of any third
party or violate any other agreement between the Parties, individually, and any other person, organization, or business or any law or governmental regulation.
WAIVER
The failure by either Party to exercise any right, power or privilege under the terms of this Agreement will not be construed as a waiver of any subsequent or further exercise of that right, power or privilege or the exercise of any other right, power or privilege.
SEVERABILITY
In the event that any provision of this Agreement is deemed invalid or unenforceable, in whole or in part, that part shall be severed from the remainder of the Agreement and all other provisions should continue in full force and effect as valid and enforceable.
ALTERNATIVE DISPUTE RESOLUTION
The Parties to this
A
greement agree to attempt in good faith to resolve any conflicts
,
disputes, or claims arising out of this Agreement by negotiation. If applicable,
the
Parties agree to consider the utilization of Alternative Dispute Resolution (ADR) procedures in situations concerning disputes between the Parties.
LEGAL AND BINDING AGREEMENT
This Agreement is legal and binding between the Parties as stated above. This Agreement may be entered into and is legal and binding in [
STATE/PROVINCE
]. The Parties each represent that they have the authority to enter into this Agreement.
MISCELLANEOUS
Termination of this
A
greement for any cause whatsoever shall not release a
P
arty from any liability which, at the time of termination, has already accrued to the other
P
arty or which may thereafter accrue in respect of any act or omission prior to such termination.
Article headings are inserted for convenience of reference only and shall not be deemed to affect the interpretation of this
A
greement or of any clause.
Each
P
arty shall co-operate with the other and execute and deliver to the other such instruments and documents and take such other actions as may be reasonably requested from time to time
to
carry out, give effect to and confirm their rights and the intended purpose of this
A
greement.
The division of this Agreement into articles and sections is for convenience of reference only and shall not affect the interpretation or construction of this Agreement. The words “hereof
,
” “herein
,
” “hereunder” and similar expressions used in any section of this Agreement relate to the whole of this Agreement (including any schedules attached hereto) and not to that section only, unless otherwise expressly provided for or the context clearly indicates to the contrary. Words importing the singular number only will include the plural and vice versa and words importing the masculine gender will include the feminine and neuter genders and vice versa. The words “including” will mean “including without limitation
.
”
LANGUAGE AND GOVERNING
LAW
This Agreement shall be governed by and construed and enforced in accordance with the laws of the [
S
tate
/P
rovince
] of [STATE/PROVINCE], which law shall prevail in the event of any conflict of the
P
arties.
The
P
arties hereto acknowledge that they requested that this Agreement and all related documents be drafted in English, that any notice to be given hereunder be given in English, and that any proceedings between the
P
arties relating to this Agreement be drafted in English.
ENTIRE AGREEMENT
This
A
greement
,
along with all the Exhibits
,
constitutes the entire understanding and agreement of the
P
arties with respect to its subject matter and supersedes all prior and contemporaneous agreements or understandings, inducements or conditions, express or implied, written or oral, between the
P
arties. This Agreement may be executed in identical duplicate counterparts, each of which shall be deemed an original, and both of which together shall constitute one and the same instrument. The delivery by email transmission of an executed counterpart will be deemed to be valid execution and delivery of this Agreement
,
and each
P
arty hereto undertakes to provide each other
P
arty hereto with a copy of the Agreement bearing original signatures as soon as possible after delivery of the email copy.
IN WITNESS WHEREOF, the Parties have executed this Agreement on [DATE].
Authorized Signature Authorized Signature
Print Name and Title Print Name and Title
EXHIBIT A
GOODS/SERVICES