This Retainer Consulting Agreement (the “Agreement”) is effective [DATE],
BETWEEN: [NAME OF THE CLIENT], (the “Client”), an individual with their main address located at OR a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:
[COMPLETE ADDRESS]
AND: [NAME OF THE CONSULTANT], (the “Consultant”), an individual with their main address located at OR a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:
[COMPLETE ADDRESS]
Collectively, the Client and Consultant shall be referred to as the “Parties.”
WHEREAS, the Client is engaged in the business of [BRIEFLY DEFINE THE BUSINESS];
WHEREAS, the Consultant has expertise in one or more fields of business that the Consultant offers and wishes to provide its services to the Client;
WHEREAS, the Client has an interest in engaging with the Consultant;
Whereas, both Parties wish to evidence their contract in writing and both Parties have the capacity to enter into and perform this contract;
NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows:
INCORPORATION OF RECITALS
The
P
arties agree that the Recitals are true and correct and are incorporated into this Agreement as though set forth in full.
RELATIONSHIP
The Consultant
acknowledges that they are solely an Independent Contractor
and are
not an employee, agent, partner
or joint venture of the Client. The Client will provide the Consultant
with the details of t
he Services it wants the Consultant
to undertake and
perform henceforth. The Client
shall not withhold any taxes or any amount or payment due to the
Consultant
and which it owes to the Consultant
in regard to the
S
ervic
es rendered by it to the Client
.
TERM
The present Agreement shall come into force on the Effective Date hereof and shall remain in force for a period of [
NUMBER
OF MONTHS] months starting from the
E
ffective
D
ate hereof and shall terminate at the expiration of the term hereof.
SERVICES
During the
t
er
m of this Agreement, the Consultant
i
s hereby retained by the Client
on a non-exclusive basis to provide strategic
c
onsul
tanc
y services (the
“Services”) to the Client
.
The description and details of
S
ervices are
described
in Exhibit A “Services
,
” which is attached to this Agreement and made a part hereof.
PAYMENT
The Consultant shall raise an invoice
at
the completion of every month and the Client shall make payment for the consultant fee within
[
NUMBER OF
DAYS]
days’ time from the receipt of invoice.
The invoice shall mention the
o
verage
,
and any expenses incurred, with documentation as necessary and prudent to verify charges.
If the Client does not make the payment
with
in
the
stipulated time period
,
then the Consultant reserves
the
right to withhold the Services until the monthly payment is made.
The Client will be charged for additional products and/or services as ordered by the Client which are not part
of the Services covered in clause 4
of this Agreement, at the Consultant’s current rates for such additional products and/or services.
The Client shall make the payment within [
NUMBER OF
DAYS] days after the receipt of the invoice from the Consultant. The payment shall be made via [
METHOD OF PAYMENT
].
In case there is a discrepancy with the invoice
,
the same shall be communicated to the other
P
arty and the same shall be resolved amicably and in accordance with the terms of this Agreement.
PERFORMANCE OF SERVICES
The manner in which the Services are to be performed and the specific hours to be worked by
the
Consultant shall be determined by
the
Consultant.
The
Client will rely on
the
Consultant to work as many hours as may be reasonably necessary to fulfill
the
Consultant's obligations under this Agreement
.
The
Consultant agrees to devote a minimum time of five days per month to perform the
S
ervices for the Client. The Client will rely upon
the
Consultant to work such number of days or hours as is reasonably necessary to fulfill the purpose of such
c
onsultan
cy work
.
CONFIDENTIALITY
Definition: “Confidential Information” means any proprietary information, technical data, trade secrets or know-how of the
Client
, including, but not limited to, research, business plans or models, product plans, products, services, computer software and code, developments, inventions, processes, formulas, technology, designs, drawings, engineering, customer lists and customers (including, but not limited to, customers of the
Client
on whom
the
Consultant
called or with whom
the
Consultant
became acquainted during the
t
erm of his performance of the Services), markets, finances or other business information disclosed by the
Client
either directly or indirectly in writing, orally or by drawings or inspection of parts or equipment. Confidential Information does not include information which: (a) is known to
the
Consultant
at the time of disclosure to
the
Consultant
by the
Client
,
as evidenced by written records of
the
Consultant
, (b) has become publicly known and made generally available through no wrongful act of
the
Consultant
, or (c) has been rightfully received by
the
Consultant
from a third party who is authorized to make such disclosure.
Non-Use and Non-Disclosure.
The
Consultant
shall not, during or subsequent to the
t
erm of this Agreement: (i) use the
Client
’s Confidential Information for any purpose whatsoever other than the performance of the Services on behalf of the
Client
, or (ii) disclose the
Client
’s Confidential Information to any third party. It is understood that said Confidential Information is and will remain the sole property of the
Client
.
The
Consultant
shall take all commercially reasonable precautions to prevent any unauthorized use or disclosure of such Confidential Information.
The
Consultant
, his/her servants, agents, and employees shall not use, disseminate or distribute to any
P
erson, firm or entity, incorporate, reproduce, modify, reverse engineer, decompile or network any Confidential Information, or any portion thereof, for any purpose, commercial, personal, or otherwise, except as expressly authorized in writing by the Manager then appointed by the
Client
. Upon completion of the Services, or termination of this Agreement, or at any time thereafter,
the
Consultant
and his/her servants, agents, and employees shall promptly return to the
Client
, or upon the request of the
Client
shall destroy or delete, all such tangible and intangible Confidential Information, including, but not limited to, any and all devices, records, data, notes, reports, proposals, lists, correspondence, specifications, drawings blueprints, sketches, materials, equipment, other documents or property, or reproductions of any aforementioned items developed by
the
Consultant
pursuant to his/her performance of the Services or otherwise belonging to the
Client
. If requested by
the
Client
, upon the termination or expiration of this Agreement with the
Client
,
the
Consultant
agrees to and shall execute and deliver a termination certification attesting to the performance of the terms and conditions of this Section 7.2
,
which may be provided by
the
Client
in its sole discretion and timing.
NON-COMPETITION AND NON-SOLICITATION
The
Consultant
shall not, directly or indirectly, engage in soliciting of the existing or potential clients of the
Client
. It shall also not market its own services to the existing or potential clients of the
Client
. The
Consultant
hereby further covenants and agrees that during the
t
erm of this Agreement, and for a period of [
NUMBER OF
YEARS] years following the termination of this Agreement, the
Consultant
shall not, for whatever reason, either individually or in partnership or jointly or in conjunction with any Person as a
Consultant
, agent, employee, shareholder, owner, investor, partner or in any other manner whatsoever, directly or indirectly, carry on or be engaged in or be concerned with or interested in, or advise, lend money to, guarantee the debts or obligations of or permit its name or any part thereof to be used or employed by any
P
erson engaged in or concerned with or interested in
a
business similar to that of the
Client
,
nor shall it hold in stock or solicit or be directly engaged or interested in soliciting orders for any services similar to or competitive with the services being rendered within the Territory to the existing or potential clients of the
Client
.
The
Consultant
acknowledges that the restrictions contained in Section 8.1
are
reasonable and valid and necessary for the protection of the business and operations of the
Client
and that any breach of the provisions will cause the
Client
substantial and irreparable harm
,
which may not be adequately compensated for by monetary award of damages to the
Client
. Accordingly, it is expressly agreed by the
Consultant
that in the event of any such breach, in addition to any other remedies which may be available to it, the
Client
shall be entitled to and may seek an order for specific performance and other injunctive and equitable relief as may be considered necessary or appropriate to restrain or enjoin the
Consultant
from any further breach of the terms hereof
,
and the
Consultant
hereby waives all
defenses
to the strict enforcement by the
Client
of the restrictions herein.
The
Consultant
shall not during the term of the Agreement and [
NUMBER OF
YEARS] years thereafter solicit or poach upon any employee or clients or any team member of the
Client
.
TAXES
The
Consultant
shall be responsible for paying its own taxes and the
Client
shall not deduct any statutory taxes from the compensation that it offers to the
Consultant
.
The
Consultant
shall not be eligible for any allowances that are given to the employees of the
Client
.
LIABILITY
10.1 Except with respect to the Parties’ indemnification obligations, neither Party shall be liable to the other for any special, indirect, incidental, punitive, or consequential damages arising from or related to this Agreement, including bodily injury, death, loss of revenue, or profits or other benefits, and claims by any third party, even if the Parties have been advised of the possibility of such damages. The foregoing limitation applies to all causes of action in the aggregate, including without limitation to breach of contract, breach of warranty, negligence, strict liability, and other torts.
RIGHT TO INJUNCTION
The
P
arties hereto acknowledge that the
S
ervices to be rendered by the
Consultant
under this Agreement and the rights and privileges granted to the
Client
under the Agreement are of a special, unique, extraordinary and unusual character which gives them a peculiar value, the loss of which cannot be reasonably or adequately compensated by damages in any action at law, and the breach by the
Consultant
of any of the provisions of this Agreement will cause the
Client
irreparable injury and damage. The
Consultant
expressly agrees that the
Client
shall be entitled to injunctive and other equitable relief in the event of or to prevent a breach of any provision of this Agreement by the
Consultant
. Resort to such relief, however
,
shall not be construed to be a waiver of any other rights or remedies that the
Client
may have for damages or otherwise. The various rights and remedies of the
Client
under this Agreement or otherwise shall be construed to be cumulative and no one of them shall be exclusive of any other or of any right or remedy allowed by law.
INDEMNIFICATION
The
Consultant
hereby agrees to defend, indemnify and hold harmless the
Client
against any liability, losses, damages or costs (including any legal costs) incurred or suffered by the
Client
as a result of any breach, negligent act or omission or
willful
default on the part of the
Consultant
, or its Representatives arising either directly or indirectly from the performance (or non-performance) by the
Consultant
or any of its Representatives of any obligations under this Agreement.
TERMINATION
Either
P
arty can terminate this
A
greement with
[
NUMBER OF
DAYS]
days’ notice; termination will take effect immediately on the 31st day.
Any outstanding liability for project(s) completed is to be satisfied within this 30-day period.
Either Party shall have the right to terminate this Agreement with
i
mmediate effect, if:
t
he other Party fails to perform any material obligations under this Agreement, and such failure continues unheeded for a period of
[
NUMBER OF
DAYS]
days following receipt of written notice of such failure, or
there is a
failure
by
either
P
arty to pay for products or services purchased in accordance wi
th the terms of this
A
greement.
t
he other Party enter
s
into liquidation, either voluntary or compulsory, or become
s
i
nsolvent, or enter
s
into composition or corporate reorganization proceedings or if execution be levied on any goods and effects of the other Party or the other Party enter
s
into receivership or
b
ankruptcy.
Upon termination of this Agreement,
the
Consultant will transfer, assign, and make available to
the
Client, or
the
Client’s
R
epresentative, all Work Product in
the
Consultant’s possession or control belonging to
the
Client hereof; subject, however, to any rights of third parties of which
the
Consultant has informed
the
Client.
Upon termination of this Agreement, any projects or arrangements which remain incomplete and cannot be assigned to
the
Client shall be completed by
the
Consultant
,
consistent with the terms and conditions of this Agreement. Except as provided in the previous sentence, upon termination of this Agreement,
the
Consultant shall immediately deliver to
the
Client all Work Product belonging to
the
Client. Notwithstanding the foregoing, it is understood by the
P
arties that
the
Consultant may keep archival copies of
the
Work Product for historical purposes and internal use.
INTELLECTUAL PROPERTY RIGHTS
If at any time during the term of this Agreement, the
Consultant
participates in the making or discovery of any Intellectual Property directly or indirectly relating to or capable of being used by the
Client
, full details of the Intellectual Property shall immediately be disclosed in writing by the
Consultant
to the
Client
and the Intellectual Property shall be the absolute property of the
Client
.
At the request and expense of the
Client
, the
Consultant
shall give and supply all such information, data, drawings and assistance as may be necessary or
,
in the opinion of the
Client
,
desirable to enable the
Client
to exploit the Intellectual Property to the best advantage (as decided by the
Client
). The
Consultant
shall execute all documents and do all things which may, in the opinion of the
Client
, be necessary or desirable for obtaining copyright, design or other protection for the Intellectual Property and for vesting the same in the
Client
, as the
Client
may direct.
NOTICES
Any notice, request, demand, consent or other communication required or permitted under this Agreement shall be in writing and sent either via email
to
the email address
es
as provided by the
P
arties and shall be considered sent when the email is sent to the correct email address of the
P
arty or shall be given by personal delivery (including courier) by certified mail (confirmed by mail) addressed to the
P
arty for which it is intended at the address below and shall be deemed to be given on the day of delivery or transmission if within during normal business hours, or, if after business hours, on the next following Business Day, or if mailed by registered or certified mail, on the day which is seven (7) Business Days after such notice is mailed during normal postal conditions. In the event of a postal disruption, any notice mailed will be deemed received on the seventh (7
th
) Business Day following resumption of regular postal service:
If to the
Consultant
:
[NAME AND ADDRESS]
If to the
Client
: [NAME AND ADDRESS]
Either
P
arty may change its address/email address for notices and other communications upon notice to the other
P
arty in the manner aforesaid.
FORCE MAJEURE
The
Parties are
not liable for any failure to perform due to causes beyond its reasonable control including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and natural disasters, and other acts which may be due to unforeseen circumstances.
AMENDMENT OF AGREEMENT
This Agreement may be amended by, and only by, a written resolution setting forth in detail
the amendment
and signed by
both
the
P
arties.
ASSIGNMENT
The
Client
may sell,
transfer,
and assign any or all of its rights and obligations arising from this Agreement to any Person, upon notice to the
Consultant
, provided that the assignee shall agree in writing to be bound by the covenants and agreements contained herein and so assigned by the
Client
. Upon such assignment and assumption, the
Client
shall be under no further obligation hereunder with respect to any of the rights and obligations so assigned.
The
Consultant
shall not assign or transfer its rights or obligations under this Agreement or any document relating to this Agreement to any Person without the prior written consent of the
Client
.
This Agreement shall be binding upon and
i
nure to the benefit of the
P
arties hereto and their respective successors and permitted assignees. Any attempted assignment in violation of this
s
ection shall be void and of no effect.
REPRESENTATIONS AND WARRANTIES
Both
P
arties represent that they are fully authorized to enter into this Agreement. The performance and obligations of either Party will not violate or infringe upon the rights of any third
party or violate any other agreement between the Parties, individually, and any other
P
erson, organization, or business or any law or governmental regulation.
WAIVER
The failure by either Party to exercise any right, power or privilege under the terms of this Agreement will not be construed as a waiver of any subsequent or further exercise of that right, power or privilege or the exercise of any other right, power or privilege.
SEVERABILITY
In the event that any provision of this Agreement is deemed invalid or unenforceable, in whole or in part, that part shall be severed from the remainder of the Agreement and all other provisions should continue in full force and effect as valid and enforceable.
ALTERNATIVE DISPUTE RESOLUTION
The Parties to this
A
greement agree to attempt in good faith to resolve any conflicts
,
disputes, or claims arising out of this Agreement by negotiation. If applicable, Parties agree to consider the utilization of Alternative Dispute Resolution (ADR) procedures in situations concerning disputes between the Parties.
LEGAL AND BINDING AGREEMENT
This Agreement is legal and binding between the Parties
,
as stated above. This Agreement may be entered into and is legal and binding in [
STATE/PROVINCE
]. The Parties each represent that they have the authority to enter into this Agreement.
MISCELLANEOUS
Termination of this
A
greement for any cause whatsoever shall not release a
P
arty from any liability which, at the time of termination, has already accrued to the other
P
arty or which may thereafter accrue in respect of any act or omission prior to such termination.
Article headings are inserted for convenience of reference only and shall not be deemed to affect the interpretation of this
A
greement or of any clause.
Each
P
arty shall co-operate with the other and execute and deliver to the other such instruments and documents and take such other actions as may be reasonably requested from time to time in order to carry out, give effect to and confirm their rights and the intended purpose of this
A
greement.
The division of this Agreement into articles and sections is for convenience of reference only and shall not affect the interpretation or construction of this Agreement. The words “hereof
,
” “herein
,
” “hereunder” and similar expressions used in any section of this Agreement relate to the whole of this Agreement (including any schedules attached hereto) and not to that section only, unless otherwise expressly provided for or the context clearly indicates to the contrary. Words importing the singular number only will include the plural and vice versa
,
and words importing the masculine gender will include the feminine and neuter genders and vice versa. The words “including” will mean “including without limitation
.
”
LANGUAGE AND GOVERNING LAW
This Agreement shall be governed by and construed and enforced in accordance with the laws of the [
S
tate
/P
rovince
] of [STATE/PROVINCE], which law shall prevail in the event of any conflict of the
P
arties.
The
P
arties hereto acknowledge that they requested that this Agreement and all related documents be drafted in English, that any notice to be given hereunder be given in English, and that any proceedings between the
P
arties relating to this Agreement be drafted in English.
ENTIRE AGREEMENT
This
A
greement
,
along with all the Exhibits
,
constitutes the entire understanding and
A
greement of the
P
arties with respect to its subject matter
,
and supersedes all prior and contemporaneous agreements or understandings, inducements or conditions, express or implied, written or oral, between the
P
arties. This Agreement may be executed in identical duplicate counterparts, each of which shall be deemed an original, and both of which together shall constitute one and the same instrument. The delivery by email transmission of an executed counterpart will be deemed to be valid execution and delivery of this Agreement
,
and each
P
arty hereto undertakes to provide each other
P
arty hereto with a copy of the Agreement bearing original signatures as soon as possible after delivery of the email copy.
IN WITNESS WHEREOF, the Parties have executed this Agreement on [DATE].
Authorized Signature Authorized Signature
Print Name and Title Print Name and Title
EXHIBIT A
SERVICES