Equipment Maintenance Agreement - Download Free Template Equipment Maintenance Agreement - Download Free Template

Edit & Sign Template




This Equipment Maintenance Agreement (the “Maintenance Agreement”) is made and effective [DATE],



BETWEEN: [YOUR COMPANY NAME] (the “Service Provider”), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:





AND: [EQUIPMENT OWNER] (the "Client"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at:






WHEREAS, Client is desirous of availing itself of equipment maintenance services provided by the Service Provider.


WHEREAS, Service Provider is a qualified provider of equipment maintenance services and is willing to provide such services to Client as per the terms herein.


NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties hereto agree as follows:





The annual rate for maintenance is [AMOUNT] and shall be paid in advance in installments of [Installment Amount] each month, beginning on [Date of First Payment] and on the first day of each succeeding month throughout the term hereof, at [Address for Payments], or at such other place as Service Provider may designate from time to time. Any installment payment not made by the [DAY]th day of the month shall be considered overdue and in addition to Service Provider's other remedies, Service Provider may levy a late payment charge equal to [%] per month on any overdue amount.



Maintenance calls


Service Provider agrees to provide maintenance service including up to [NUMBER] maintenance calls annually and interim calls as required at the installation address specified above on the equipment listed. All charges specified are those currently in effect and are subject to change only at the time of subsequent annual renewal. If the charges are increased, the Client may, as of the effective date of such increase, terminate this Agreement by written notice to the Service Provider. Otherwise, the new charges shall become effective upon the date specified in the renewal invoice. This Agreement is limited to equipment regularly operated during a single eight-hour shift per day, and all Client calls hereunder are restricted to the normal working hours of the Service Provider. To cover increased maintenance costs, if any piece of equipment is regularly operated during more than one eight-hour shift per day, an increase in Annual Rate will apply as follows:

[NUMBER] Shifts [%], [NUMBER] Shifts [%].


All service commenced outside of Service Provider's normal working hours will be charged at published rates for service time and expense only.





The following services are included:


[DESCRIBE services and equipment]


Optimum performance of the equipment covered by this Agreement can be expected only if supplies provided by or meeting the specifications of Service Provider are used. Service Provider shall have full and free access to the equipment to provide service thereon. If persons other than Service Provider's representatives perform maintenance or repairs, and as a result further work is required by Service Provider to restore the equipment to operating condition, such repairs will be billed at Service Provider's published time and material rates then in effect.





For service as specified above on the equipment listed, the undersigned Client agrees to pay in advance the total annual charge specified below to Service Provider, in accordance with the terms specified on the face of the invoice.


There shall be added to the charges provided for in this Agreement amounts equal to any taxes, however designated, levied or based on such charges or on this Agreement, or on the services rendered or parts supplied pursuant hereto, including State/Provincial and Local privilege or excise taxes based on gross revenue, and any taxes or amounts in lieu thereof paid or payable by Service Provider in respect of the foregoing, exclusive, however, of taxes based on net income.





The undersigned Client represents that he is the owner of the equipment, or that he has the owner's authority to enter into this agreement.


This Agreement is subject to acceptance by Service Provider. It takes effect on the date written above and continues in effect for one year and will remain in force thereafter, with automatic annual renewal at then prevailing rates, until cancelled in writing by either party. If cancelled, the unearned portion of any advance payment will be credited to the Client.


IN WITNESS WHEREOF, the parties hereto have executed this contract as of the day and year first above written.







Authorized Signature Authorized Signature


Print Name and Title Print Name and Title